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Accounts Payable Expert (m/f/d) (WARSAW, PL, 00-841) Full Time
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
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Learn more: jti.com
Accounts Payable Expert (m/f/d)
Position Purpose:
The position of AP Expert is contributing to the overall efficient operations of the AP department and its high standards.
The objective of the role is to provide high-quality services to markets by: overseeing the timely processing of a high volume of incoming activities and providing support when needed, ensuring back-up plans are updated, and executing analysis of complex queries, ensuring high accuracy is delivered by the team according to the existing Policies and Procedures. Responsibility for JSOX controls execution. Monitoring of metrics and KPIs and identifying process gaps, and proposing solutions. Keeping existing process documentation up to date. Providing support to the other team members by: onboarding new joiners, identifying gaps, sharing knowledge, and best practices. Generating and implementing continuous improvement ideas. Managing first-level escalations and providing root cause analysis. Coordinating transitions and other ongoing projects. Potential risk assessment in projects and initiatives, and proactively proposing mitigation actions, ensuring backup plans are updated and executed. Building strong and effective co-operation with multiple internal and external stakeholders
What will you do – responsibilities:
-
Operations
Overseeing the team’s daily operations; ensuring process continuity. Monitoring and analysis of KPIs and other key metrics. Proactively identifying potential risks and proposing improvement actions.
Support daily operations when needed.
Operate cross-functionally, often across regions or business units. - Query Support/ Issue Resolution
Review and analysis of complex queries & requests in a timely, professional, and efficient manner to support the continuing effort of delivering outstanding service.
Address each query with a One GBS mindset, demonstrating ownership and coordinating cross-functional cooperation as required.
Manage first-level escalations and provide the necessary root cause analysis, driving implementation of the mitigation plan.
Ability to identify system and process-related issues and to escalate to the proper teams using dedicated channels. Take ownership until the issue is resolved.
- Team Performance
Monitoring daily team operations and analysis of KPI’s and other key metrics to support the line manager. - Compliance
End-to-end understanding of P2P processes and policies, perform documentation review and necessary updates.
Responsible and accountable for JSOX and other controls in AP.Familiarity with segregation of duties, audit requirements and internal control standards.
- Team Engagement
Active participation and occasionally leading team meetings.
Supporting internal P2P initiatives, e.g. organisation of at least one training session within a cross-team training initiative.
Understands and follows P2P cross-team cooperation best practices.
Supports the team’s engagement agenda (EES actions) as an ambassador of the change.
Onboarding of newcomers.
- Reporting
Ability to run all reports in the team’s scope, as well as prepare ad-hoc reports. Ability to analyse data and act as an expert for more complex reporting tasks, suggest improvements and optimisations, and present report results. Ability to look for trends or relationships in the data that could bring value. Ability to create dashboards and reports to support data understanding. - Improvements
Constant review and analysis of the current processes, identify existing gaps and propose improvements. Support and execution of team-generated ideas. - Projects&Transitions
Coordination and active participation in transitions and other projects, including testing. Potential risk assessment and mitigation actions implementation. Build and maintain a good relationship with multiple stakeholders.
Power user for 1+ systems - Stakeholder management:
Building high standards of cooperation with all teams within the GBS environment (P2P, O2C, Intercompany etc.); contributing to the set-up of an efficient AP process.
Who are we looking for – requirements:
- Ongoing or completed University Degree ( a Plus if in Accounting/Finance)
- 4+ years in Finance/Accounting-related process (preferably in P2P); 3+ years in the AP department;
- Fluent English (B2)
- Microsoft Office proficient working knowledge
- Excellent E2E knowledge of the P2P process and knowledge of satellite processes affected by AP
- Excellent working knowledge of ERP system (SAP is a must)
- Excellent analytical and problem-solving skills with proven experience
- Ability to work in a dynamic and fast-changing environment
- Attention to detail and accuracy
- Ability to work under pressure and against challenging deadlines
- Ability to absorb knowledge quickly (Fast learner)
- Excellent communication skills
- Ability to work independently and manage one’s own and the team’s workload
- Ability to identify and raise potential risks and propose mitigation actions
- Team oriented
- Comfortable working in a multinational setup
- Readiness to work with repetitive tasks
- Building & maintaining strong relationships with Business Partners and other departments inside and outside GBS
- Training and onboarding of newcomers
- Ability to coordinate multidimensional projects with multiple stakeholders
- Project management
- Operational Excellence
What we offer:
- Competitive pay and an attractive annual bonus
- Ongoing development opportunities in a multinational environment, a wide variety of projects, ambitious goals, and independence in achieving them. Promoting from within the culture
- Freedom with responsibility (we trust your competencies, ability to manage your time, and your scope of work)
- A lot of flexibility in terms of work arrangements (work from the office or from home)
- Private medical care (various options to choose from) and life insurance
- Employee pension and savings programs
- JTI Family Leave Benefit – including extended paid paternity leave and fully paid maternity leave
- Multisport card, foreign languages classes
- Wide variety of trainings, webinars, and professional courses on our e-learning platforms, including sponsored certification programs (for employees fulfilling the admission criteria)
- Modern office with traditions (Art Norblin Factory) in a convenient location, equipped with a library, mindfulness zone, spacious kitchen, garden terrace, massage chairs, and underground bicycle parking
- Working in a diverse and inclusive organization of over 40 different nationalities
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.
JTI GBS Poland Sp. z o.o. has introduced an Internal Reporting Procedure for Whistleblowers. If you would like to review this procedure, it is available upon request.
If you decide to participate in this recruitment, the administrator of your data will be JTI GBS Poland sp. z o.o. with headquarters in Warsaw. Your data will be processed only to support the recruitment process in which you participate. Detailed information on the processing of your data here.