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Education / Human Resource / Insurance / Other / Prep / Support Services / Training
Human Resources Assistant (Paris, France) Full Time
OVERVIEW
Parent Sector : Education Sector (ED)
Duty Station: Paris
Job Family: Human Resources
Type of contract : Non Staff
Level : Level 3
Duration of contract : From 1 to 6 months
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time) : 11-Feb-2022Post Re-advertised
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
Only candidates entitled to work in France may apply to this position.
The duration of this contract is 6 months, renewable subject to funding availability.
ORGANISATIONAL CONTEXT
As the only specialized semi-autonomous organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing. The Institute will launch its new Medium-Term Strategy (2022-2024) in December 2021. It draws on core and project funding to achieve its goals and objectives.
OVERVIEW OF THE FUNCTIONS OF THE POST
The HR Assistant provides a range of support services throughout the employee life cycle which include recruitment, onboarding and off-boarding, administration of benefits and entitlements, performance management, learning and development, employee welfare and records management. Under the overall authority of the Director, the Chief Finance and Administrative Officer and under the direct supervision of the HR Officer, the incumbent will have the following duties and responsibilities:
Long Description
1. Support IIEP’s recruitment, on-boarding, and off-boarding function:
- Provide support in creating Vacancy Announcements (VA) in a timely manner and posting them on UNESCO’s corporate recruitment platform, SuccessFactors.
- Provide support in organizing written assessments and competency-based interviews and sourcing. references including obtaining required documentation from selected candidates.
- Provide support in organizing on-boarding and off-boarding for new and departing Staff respectively.
2. Support IIEP’s staff benefits and entitlements and welfare function:
- Support the HR team in processing entitlements and benefits in an efficient and timely manner.
- Liaise with UNESCO Head Office on the administration of benefits and entitlements as laid down in the Staff Regulations and Staff Rules and HR manual.
- Support IIEP initiatives to enhance the wellbeing and engagement of employees at all levels.
3. Maintain of IIEP’s welcome online portal
- Collect and maintain employee life cycle data and information on the welcome portal.
- Ensure that the online portal is populated with usable accurate and reliable data and information.
- Gather the latest UNESCO HR manual amendments and circulars and post them to the portal.
- Assure that the portal is properly maintained for easy accessibility to all IIEP personnel.
- Carry out research on HR issues relevant to IIEP assist with the preparation of briefs and reports.
4. Records Management
- Gather existing physical HR records, digitize, index, and post them to an online digital registry.
- Create and maintain accurate individual HR personnel records in IIEP’s digital online registry.
- Support the HR team in conducting periodic audits of HR files and records to ensure their integrity and accuracy.
- Support the HR team in preparing various reports including monthly staffing tables, recruitment trackers etc.
Perform any other duties as maybe assigned from time to time.
COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
–
For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS
Education
-
Diploma in Human Resources Management or Business Administration or related field.
Work Experience
- Minimum 5 years of progressively responsible work experience supporting the HR function.
- Experience in recruitment, on-boarding, administration of staff benefits and entitlements and off-boarding.
- Experience in creating and managing HR personnel digital records.
- Experience working with and maintaining online web portals.
Skills and Competencies
- Excellent communication skills, both oral and written.
- Excellent knowledge of the HR cycle (on-boarding to off-boarding).
- Demonstrable proficiency in the use of MS Office Suite and Enterprise Resource Planning tools (SAP, Oracle etc.)
- Initiative, ability to work under pressure and to meet tight deadlines.
- Ability to priorities, set goals and work with minimum supervision.
- Ability to contribute to a positive work environment of mutual respect and teamwork.
- Ability to work in a multi-cultural environment.
Languages
- Excellent knowledge of English or French and good knowledge of the other.
DESIRABLE QUALIFICATIONS
Education
-
University degree or equivalent in Human Resources Management.
Work Experience
- Experience in supporting the HR function in the UN system preferred.
Languages
- Knowledge of Spanish.
BENEFITS AND ENTITLEMENTS
UNESCO’s salaries consist of a base salary and other benefits and entitlements which, where applicable,may include 30 days annual leave, family allowance, medical insurance, pension plan etc.For more information about UN salaries, benefits and entitlements, please consult the ICSC booklet
SELECTION AND RECRUITMENT PROCESS
Please note that candidates must complete an on-line application and provide full and accurate information. No modifications can be made to the application once submitted. Evaluation of candidates is based on the criteria set in the Vacancy Announcement (VA). It may include tests and/or assessments as well as a virtual competency-based interview (CBI).Only candidates who pass the selection process will be contacted and are subject to reference checks based on the information provided in their application.
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UNESCO applies a zero tolerance policy against all forms of harassment.
UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.
UNESCO does not charge a fee at any stage of the recruitment process.
Source ⇲
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