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P&C Administrative Assistant (TAGUIG CITY, PH, 1634) Full Time
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
What will your story be? Apply now!
Learn more: jti.com
Reporting to: People & Culture Director
Duty Post: Taguig City
P&C Administrative Assistant
WHAT IS THIS ROLE ABOUT:
The P&C Administrative Assistant provides comprehensive administrative support across office operations, including facilities management, expense processing, vendor coordination, and travel arrangements. This role ensures smooth day-to-day functioning by managing procurement, payments, and third-party services while maintaining compliance with company policies and timelines.
WHAT WILL YOU DO?
General Office Administration & Expense Management
- Coordinate with PPO for PR/GR preparation, including requisition and proper storage of office and printer supplies.
- Manage procurement and inventory of pantry, comfort room, and cleaning supplies to ensure availability and upkeep.
- Create and process Purchase Orders (PO) in the system, monitor vendor/service provider payments, and ensure timely settlement.
- Handle expense reimbursements for managers, ensuring accuracy and compliance with company policies.
Facility Management
- Oversee payment of head office rental and utilities (electricity, water) to maintain uninterrupted operations.
- Ensure regular maintenance of the head office building and office printers for optimal functionality.
- Coordinate disinfection activities for the head office and branch locations to maintain health and safety standards.
Vendor & Third-Party Service Provider Management
- Manage third-party personnel providing messenger, janitorial, maintenance, and driving services, ensuring service quality and adherence to agreements.
- Schedule drivers and transportation services efficiently to support business needs.
Travel Desk Management
- Process travel requests for P&C employees in compliance with company travel policies.
- Liaise with JTI-authorized travel agents to provide flight options and confirm bookings.
- Track and update travel records, ensuring accurate documentation and timely reporting.
- Coordinate with Market Finance for payment and settlement of travel invoices and employee travel claims.
- Ensure timely resolution of pending issues or disputed transactions with AMEX and travel agents.
- Arrange hotel accommodations and local transportation by coordinating with administrative staff at destination points.
Other Responsibilities
- Manage ad hoc tasks and projects as assigned by the manager, demonstrating flexibility and problem-solving skills.
WHAT ARE WE LOOKING FOR?
- Bachelor’s degree in Secretarial Studies, Business Administration, or related field.
- Minimum of 3 years of experience in administrative or secretarial roles, preferably supporting multiple functions or departments.
- Strong proficiency in MS Office applications (Word, Excel, PowerPoint); certification in MS Office tools is an advantage.
- Excellent verbal and written communication skills in English and Filipino, with strong interpersonal abilities.
- Solid understanding of procurement processes, expense management, and vendor coordination.
- Familiarity with SAP or similar ERP systems for PR/PO creation and GR posting is highly desirable.
- Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
- Detail-oriented with a high level of accuracy in handling documentation and financial transactions.
- Ability to manage confidential information with discretion and integrity.
- Problem-solving mindset and adaptability to handle ad hoc tasks and projects.
- Knowledge of travel management processes and coordination with third-party service providers is an advantage.
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.