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R&D ASSISTANT (10 months contract) (GENEVA, CH, 1202) contract
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI.
To make a difference with us, all you need to do is bring your human best.
What will your story be? Apply now!
Learn more: jti.com
Local Applicants welcome
Position: INTERIM for 10months
Location: Geneva, Switzerland
Department: Research & Development
Reports to: R&D Planning Director
Research and Development Assistant (F/M/D)(10months contract)
About the position:
As an R&D Assistant, you will provide high-quality administrative, organizational, and coordination support to R&D senior management and team members in Geneva. You will ensure the smooth execution of day‑to‑day operations, act as a key interface with internal and external stakeholders, and handle confidential information with absolute discretion.
This role is ideal for someone who thrives in a fast-paced international environment, enjoys multitasking, and takes pride in delivering excellence.
What will you do?
1. Meeting, Event & Project Support
- Organize internal and external meetings, events, and conferences (logistics, agenda preparation, materials, communication, catering)
- Produce presentations, reports, charts, and other business documents
- Support the creation and execution of internal surveys and reporting tools
2. Travel & Expense Coordination
- Manage business trips for R&D teams: flight/hotel bookings, transfers, visas
- Handle travel reimbursements and support employees with Concur issues or training
3. IT, Communication & Digital Support
- Liaise with IT to manage service requests, troubleshooting, and system access
- Maintain distribution lists, Workplace groups, SharePoint Online and Teams sites
- Prepare/publish internal posts and support the creation of professional documents aligned with JTI brand guidelines
4. Purchasing & Vendor Management
- Support procurement activities (vendor creation, purchase requisitions, goods receipts, invoice follow-up)
- Coordinate with GBS P2P, Accounting, IT, and suppliers to resolve issues
5. Onboarding & Offboarding
- Coordinate equipment, application access, badges, travel, and documentation for new joiners, movers, and leavers
- Support credit card requests and Concur setup
6. Sample Storage & Logistics
- Manage sample storage space, documentation, and destruction procedures
- Prepare proforma invoices and support shipping/customs activities
- Handle office supplies, printing, archiving, and subscriptions
Key Skills & Qualifications
- Commercial school diploma or equivalent, University degree is an asset
- At least 3 years of administrative/secretarial experience in an international corporate environment
- Experience supporting management-level stakeholders
- Fluent English and French (both written and spoken). Additional languages are an advantage
- Excellent command of MS Office (Word, PowerPoint, Excel, Outlook).Experience with SAP and Concur.
- Strong organizational and time‑management skills.
- Excellent communication and interpersonal skills.
- Highly accurate, proactive, and adaptable with strong problem-solving abilities.
- Ability to manage sensitive information with discretion.
Are you ready to join us? Build your success story at JTI. Apply now!
Next Steps:
After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.
At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.